Transfer Certificate Application format & Samples

Intending to change your current school or college to take admission in a new one? So, in such an issue, you should be attentive to the significance of a Transfer Certificate. In this article, we will know how to write the Transfer certificate application and what all things to be contained in the letter. Read on to find more about the Application for Transfer Certificate from college. They are much similar to School Leaving Certificates.

While SL certificates are generally for those thinking to change schools, TC is for those who want to go to another university or change from a school to a college. Without this document, the student is not eligible of enrolling in another college, school, or institute. Therefore, a student has to submit a Transfer Certificate Application to the school for the TC. To learn more and better about the Transfer Certificate, its application format, samples, and other things read further that are included in this blog.

 What is a Transfer Certificate?

A transfer certificate is a certificate showing that is handed out by the in-charge school or college to a student when the student chooses to quit that institution. It includes details of the student like – DOB, fees details, passing details, program studied in the college, parents’ details, and occupational details. This certificate determines that the student has cleared all the dues and has passed all exams he/she appeared for. It moreover works as a Conduct Certificate.

It works as evidence that a student is studying in just one school/college at a particular time. Transfer certificate application is the application that asks the school principal to issue a Transfer Certificate. Similarly, college students can write the transfer certificate application format for college to the director or dean of the college to get admission to another college.

Points to be mentioned in a Transfer certificate Application

The meaning of the application is to receive the certificate so that the student from the current school/ college is capable to enter other academies. The application is generally jotted down by parents/guardians or students themselves. Though, while putting down an application, particular things should be taken into concern, which includes:

  • The explanation for Applying: Students must speak of the obvious and true reason for the need for a transfer certificate.
  • Request for giving the TC: Transfer Certificate Application to the school principal with the explanation of its importance to you to get it.
  • Other mandatory documents for admission to other institutes: Attach the mandatory certificate requested by another school/institute to get admission.
  • Mention the particular date on which certificates must be issued: Students can too request a particular date or an early date to ignore any problems.

Now that many things are clear to your understanding about the transfer certificate and of all items to be included in the application, let us look at some samples of TC.

General Transfer certificate application Application Example

The format for putting down an application for the certificate must explain the explanations in a precise and concise way. The letter should be composed formally.


The Principal,

(School name)



Date: _____


Subject: Application for Transfer Certificate


Respected Sir/Madam,

I would like to say that I have passed the 9th examination from your school with a grade of ‘A’. I have cleared all the fees.

Thus, I wish you to kindly issue me my school transfer certificate. I will be very thankful to you.

Thanking You!

Yours Sincerely,


[Contact details]


Transfer Certificate Samples

Having known the main details associated with writing an application, now you can have a view at some of the samples that will work for you to get an overview:

Sample – 1: Application to the School Principal to Issue Transfer Certificate

The Principal,
Mount Carmel School.

Date: 6 January 2022


Subject: Application for School Leaving Certificate


Respected Sir/Madam,

With due respect, I beg to acknowledge that I am a student of your college and have completed my 10th in……….. (Passing year). I stood (ranking position) in the entire class by obtaining ….. marks. I have no pending dues to clear and also, I have cleared all my library dues.

Therefore, I request you to please provide me with a transfer certificate at the earliest possible time.

I will be extremely grateful to you for this understanding


Thanking You!

Yours Sincerely,
Adya Singh
Roll Number: 13

Sample2: Application for School Transfer Certificate Due to Father’s Job Got Transferred to Another Place

The Principal,
St. Joseph School,

Date:6 January 2022

Subject: Application for Transfer Certificate

Respected Sir/Madam,

I am writing this letter to state that my father has been transferred to Kolkata. He has to do the joining there within 10 days. Therefore, our family is shifting there. I have no pending dues to clear and also I have cleared all my library dues and returned the library books.

I request you to kindly hand me my school transfer certificate so that I can take admitted to another school there to continue my studies.

I will be extremely grateful to you for this understanding

Thanking You!

Yours Sincerely,


Sample3: Application Letter to the School Principal Requesting for School Leaving/Transfer Certificate from Parents

The Principal,
St.Teresa School,
Date: 6 January 2022

Subject: Application for School Leaving Certificate

Dear Sir/Madam,

With all due respect, I, Harshit Solanki, father of Archana Solanki, class 8th C, would like to bid that you kindly grant the Transfer Certificate to my kid. We have shifted to Mukherjee Nagar Apartment, which is 25 kilometers away from your respected school. My child is not able to do things according to her schedule because of the distance. Thus, we’ve chosen a new school for her that is near to our home.

Therefore, issue the transfer certificate for my child at the earliest possible time so that we can continue with the admission procedure there. Your help will be truly appreciated.

Thanks for your consideration.

Yours Faithfully,
Harshit Solanki
Father of Archana Solanki

Class: 8th C

Roll Number: 15

Sample 4 –Transfer Certificate Application after completing college

The Principal,
St.Andrews School


Subject: Application for Transfer Certificate after completing college

Respected Sir/Madam,

I would like to say that I have passed my intermediate in your college. No pending fees are left from my side so I urge you to hand out my transfer certificate at the earliest possible time as I have to take admission to another college.

I will be truly obliged to you

Thanking You,

Yours Sincerely,
Himanshi Singh
Roll No: 20.

 FAQs on Transfer Certificate Application

  1. What is a TC Certificate?

Ans.  Transfer certificate abbreviated as the school or college leaving document that a student requires when he/she is enrolling in another school/college for any important reason.

  1. Is the Transfer Certificate the same as leaving certificate?

Ans. The transfer certificate is similar to the college/school leaving certificate. This is also granted when a student wishes to go from an institution either after completing studies or in between also.

  1. Who issues the transfer certificate?

Ans. The Transfer Certificate is handed out by the principal.

  1. What documents are required for the transfer certificate?

Ans. The documents that are needed for the transfer certificate are:

-Degree/Provisional certificate of the previous course you studied.

-Fees statement for the evidence that you have cleared your dues.

-Recent or Final Marksheet.

-Aadhar Card.

  1. For what purpose is the transfer certificate required?

Ans. The meaning of this certificate is to let the student move from one institution to another for higher studies.

  1. Is a transfer certificate needed for college?

Ans. Yes, many colleges ask for a transfer certificate particularly when you intend to pursue your PG in another institution.

  1. What is the format to write an application to issue a transfer certificate?

Ans. The format to write a transfer certificate application to the principle is as follows:

-Write the details of the principal along with the school/college name and address.
-Mention date.
-Mention subject.
-Now, write the subject matter and explanation for the certificate.

Close the application by writing Thanking you, your name and contact details.

Also read:


Students choose to request the LC in school for several purposes. A very prominent reason is when they pass the class 10th, 12th and would prefer to join another school for higher studies. Sometimes, due to the transfer of student’s parent to a different place for work and had to move with their family, which is again a reason to get TC from College and School.

Students can put down the application in the languages which are generally spoken in the school like Hindi, English, Bengali, Telugu, Kannada, Malayalam, Gujarati, Marathi, Punjabi, Tamil, and Urdu. We wish you are now aware of the basics of writing a transfer certificate application.

Also read: How to Check CSC application status

Leave a Comment